Event site plan template: a repeatable layout for outdoor events

Why use a template

Most outdoor events need the same layers every time: a perimeter, entries and exits, a stage or activity area, amenities, back-of-house, and routes for vehicles and emergency services. Working through them in the same order means nothing gets forgotten and the plan is easy for others to read.

The template, layer by layer

1. Calibrate the venue. Line up the venue map or a site plan on satellite imagery, or draw straight onto the map if you have no drawing.
2. Set the event boundary. Draw the perimeter and add temporary fencing. Fence runs show panel counts, which helps when ordering.
3. Entries and exits. Mark public entries, exits and gates, keeping them clear of vehicle routes.
4. Main areas. Place the stage, marquees, food vendors and seating using true-size SITE OBJECTS.
5. Amenities. Add toilets, water tanks, bins and first aid near where people gather.
6. Back-of-house. Set aside space for generators, storage containers and crew parking.
7. Vehicle and emergency access. Draw the bump-in route and keep an emergency vehicle lane clear through the whole layout.
8. Phases. Use phases for bump-in, show day and bump-out, so each stage of the event has its own sheet.
9. Export. Print a PDF for each phase with a legend and north arrow.

Tips

• Keep your EasySiteSI files and reuse the layout next year as a starting point.
• Label key items with callouts so crews and vendors can find their spot quickly.
• Check the plan against the venue’s own requirements for access and capacity.

Watch a whole plan being built

See every step in one go in How to Make a Site Logistics Plan from Scratch | Full Build on YouTube. In about 15 minutes it builds a complete plan in 10 steps, from calibrating the drawing to the map through to the site boundary, a tower crane, water tanks, routes, phases and export.